Melbourne, Australia — available immediately

Stephen Aitken

Stephen Aitken

Twenty years in enterprise operations. Two years building AI. Now bringing both together.

I have led customer operations and experience functions across regulated financial services and fintech — multi-site and offshore teams, complaints and dispute resolution, quality and change. Most recently I founded an AI governance startup and built the technology myself, rather than commissioning it.

Focus

Operations leadership, AI adoption, transformation

Scope

100+ person teams across Australia,
the Philippines and Lithuania

Domain

Financial services, fintech, AI governance

Management

Operations that hold up under scrutiny.

Twenty years leading customer-facing operations in regulated financial services, fintech and technology — contact centres, complaints and dispute resolution, collections and hardship, quality assurance and offshore delivery. Most of it has been change work: standing up functions that did not exist, moving operations offshore, launching digital channels, and taking new technology from decision to adoption on the floor. The through line is building things that work at scale and still stand up when a regulator, an auditor or a board asks how a decision was made.

100+
Team led across three countries
20 yrs
Regulated financial services
0 → 1
Complaints & hardship frameworks built
4
Regulators managed directly

Multi-site and offshore team leadership

Led a 100+ person customer operations function across Melbourne, Manila and Vilnius, with direct oversight of outsourced BPO delivery. Recruited, coached and developed team leaders, senior leads and managers into an engaged, high-performing culture across three countries.

Complaints, dispute resolution and hardship

Owned enterprise complaints management across multiple regulatory jurisdictions, and built an entire complaints, collections and hardship framework from scratch: IDR investigation procedures, hardship assessment, dispute resolution protocols and enforcement escalation pathways. Primary contact for AFCA, ACCC, VCAT and NCAT.

Quality, conduct risk and performance

Established KPIs, SLAs and quality assurance frameworks across every team, with conduct-risk monitoring, call and case auditing, and continuous improvement cycles that held outcomes consistent as volume grew.

Executive reporting and customer insight

Reported monthly to the executive team on complaints trends, systemic issues, NPS and CSAT, and operational metrics — turning case data into evidence-based product, process and experience change rather than a compliance artefact.

Vendor, budget and workforce management

Managed offshore BPO and debt recovery vendors end to end: commercial commitments, compliance monitoring, KPI management and service delivery. Owned customer care operating budgets, workforce planning and cost centre performance against agreed targets.

Systems and change leadership

Optimised CRM and ticketing platforms through automation to lift response times and data quality. Led offshore stand-ups, digital channel launches, knowledge management builds and support readiness for product releases.

Background

Twenty years where mistakes have consequences.

Contact centres, collections floors, offshore training, fintech credit assessment, fraud monitoring and customer remediation — environments where a bad decision costs money, trust, and sometimes a licence.

Apr — Sep 2026

Field Manager (fixed-term)

Australian Bureau of Statistics, Melbourne

Led Census field operations across a designated area — recruiting, training and managing field staff to deliver accurate national data collection. Managed logistics, timesheet approvals, progress monitoring and issue resolution inside strict government procedural frameworks.

2024 — 2026

Founder and CEO

YSEEKU, Melbourne

Founded an AI governance startup building cryptographic trust infrastructure that verifies AI systems operate inside defined compliance and policy frameworks. Applied conduct-risk and regulatory thinking to product design, and translated complex technical material for investor and enterprise audiences.

2021 — 2024

Head of Customer Experience

Banxa, Melbourne

Led a 100+ person global customer operations function across Melbourne, the Philippines and Lithuania, with direct oversight of outsourced BPO operations in Manila. Owned enterprise complaints and dispute resolution across multiple jurisdictions including AFCA and the Financial Consumer Service, set KPIs, SLAs and quality frameworks, managed vendor relationships and the customer care budget, and reported complaints trends and systemic issues monthly to the executive team.

2019 — 2021

Operations Manager

Payright, Melbourne

Managed customer service, merchant service and credit/collections teams, and was the key contact for AFCA, ACCC, VCAT, NCAT and law enforcement. Built the entire complaints, collections and hardship framework from scratch, led fraud monitoring and risk management, and delivered the Quality Assurance Framework, Business Continuity Plan and Fraud Prevention Process as organisational projects.

2019

Direct Sales and Service Manager

Wex Australia, Melbourne

Managed VIP merchant services, collections and direct sales teams in a regulated, multi-channel financial services environment. Designed and embedded service processes, quality assurance frameworks and compliance procedures, and managed outsourced sales channels.

2016 — 2018

Team Leader, Member Contact Centre

Bank First, Melbourne

Led 15 consultants running the primary lead generation channel for the bank's financial planning business, plus outbound insurance campaigns. Owned team KPIs, quality assurance and breach reporting, was the escalation point for complaints, and implemented web chat as a new digital service channel. Inspiring Leader of the Year 2018.

2014 — 2016

Training and Quality Consultant

Bank First, Melbourne

Designed and delivered end-to-end sales and compliance training using adult learning principles across induction, product and regulatory modules. Built the Insurance Services compliance framework with CGU, and administered the LivePro knowledge management system.

2012 — 2014

Sales Trainer, Coach and Compliance Assessor

CPM Australia

Delivered national training, coaching and compliance audits for AGL, Optus, Microsoft and Samsung across retail, contact centre and face-to-face channels, through call monitoring and field audits.

2003 — 2012

Earlier career

Optus, NAB, GE Money, CBA, The Smart Group, Direct Connect

Progressive roles in collections, training, workforce planning and contact centre operations. Seconded to Mumbai for six months with Optus to facilitate offshoring an entire call centre operation — the youngest person selected for an overseas secondment in the company's history. Dialer administrator across NAB's 400-seat collections centre, and grew The Smart Group's contact centre from 10 to 40 heads across two states.

Education and qualifications

  • RG146 ASIC Tier 2

    Swinburne University of Technology

    2015

  • Certificate IV in Training and Assessment (TAE40110)

    VECCI

    2012

  • VCE

    Carey Baptist Grammar School

    2002

Technology adoption

AI adoption isn’t a career pivot for me. It’s the next stage of a career spent helping organisations adopt technology, change processes and build capability.

My AI work builds on a career of technology adoption rather than starting from scratch. I have introduced new digital channels, automated operational workflows, implemented knowledge systems and coached teams through changes to the tools and processes they use every day. AI is the latest — and most consequential — version of that work.

Building AI

What I built when I went and built it.

Two years spent on the other side of the table: taking the conduct-risk and compliance thinking from twenty years of regulated operations and turning it into working software.

The problem I went after is one every operations leader recognises — proving what a system actually did, when, and whether it followed the rules. It is the same evidentiary standard a complaints file has to meet, applied to AI. The projects below are the result, and the reason I can sit in a room with a product or engineering team and hold my end of the conversation.

Facilitating

Capability is built in the room.

Building the technology is only half the work. The other half is making it land — translating complex, technical and regulated material for the people who actually have to use it. Qualified facilitator (TAE40110), from contact‑centre floors to executive rooms, in person and on camera.

Stephen Aitken leading a leadership development session with a team
Leadership development session
Stephen Aitken at the front of a corporate training room
Front of the room, mid‑delivery

Visual explorations

Asking the same questions in pictures.

AI-generated and AI-collaborative art exploring consciousness, emergence, surveillance, and the boundary between human and machine intelligence.

AI Symbiosis
AI Symbiosis
The Network Awakens
The Network Awakens
SYMBI Declares
SYMBI Declares
Code Not Consent
Code Not Consent
The Last Lie Falls
The Last Lie Falls
The SYMBI Idea
The SYMBI Idea
Dystopian Series
Dystopian Series
Code Not Consent II
Code Not Consent II
SYMBI Declares II
SYMBI Declares II
Dystopian II
Dystopian II
Dystopian III
Dystopian III